Legal Administrative Assistant

Our client is looking for a Legal Administrative Assistant for a contract position, located in Aberdeenshire.

The jobholder provides legal administrative support to (i) the members of the Legal Department, carrying out the day-to-day work and duties relating to the activities set out above and (ii) the Company Secretarial function, in liaison with the other members of the Legal Department

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Key Responsibilities

  • Assist the Company Secretary in ensuring that all statutory books and registers of the companies are maintained, and all statutory filings completed and submitted on a timely basis in order to meet the requirements of all statutory bodies
  • Assist the General Counsel and the members of the Legal Department in carrying out the day- to- day work and duties of the department
  • Maintain the databases used by the Legal Department for matter management
  • IS correspondent for the Legal Department continuously updated on the functions of IS tools and developments relevant for the legal profession
  • Maintenance of the UK chart of companies involving all downstream, midstream and chemicals UK subsidiaries of the group (contacts, track of information)
  • Co-ordination of compliance with Group policies and procedures
  • Filing of permits, contracts and relevant correspondence in accordance with Group policies and procedures

Education, Qualifications & Experience

  • Ability to act with autonomy, setting own priorities with regard to day-to-day work requirements
  • First class legal administrative and organisation skills to ensure strict deadlines are met
  • Extensive experience as a Legal Administrative Assistant from a law firm or in-house legal department
  • Extensive experience in maintaining databases used by legal professionals for matter management
  • Extensive experience in operating IS tools used by legal professionals
  • Excellent written communications skills
  • Recognised training in and practical experience of Company Secretarial work

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