Proposals & Bids Engineer

Our Client is looking for a Proposals & Bids Engineer for a permanent position, located in Kintore, Aberdeenshire.

• Responsible for preparing and managing quotes and individual costs budgets for bespoke technical projects process to ensure all inputs are collated, costs are suitably captured and submissions approved
• Ensuring all activities are always in compliance with the approved commercial processes at all times


Key Responsibilities

  • Conduct business in compliance with company procedures and actively promote this to others
  • Be a commercial focal point to receive and process lead information from the Business Development team and log and track opportunities and provide and manage quotations and budgets as required.
  • Prepare and validate cost budgets (working with Technical team in sourcing actual costs with source reference and building up required component listing for complex technical projects) Ensure margin is maximised to commercial standard and full sign off an approval of quote and budget before release
  • Organise and implement quote kick off meetings ensuring all relevant parties are invited and allocate out tasks for resource and equipment specifications and estimates.
  • Ensure all terms and conditions are reviewed and qualified by the Contracts Specialist prior to proceeding with any scope or bid
  • Preparation of tender documents and prequalification information as required.
  • Confirm all commercial notes are exactly as per standard and escalate deviations for review.
  • Prepare and track actions on outstanding quotes, opportunities to be quoted and quotes to be followed up
  • Ensuring revenue tracking reports are up to date at all times.
  • Prepare weekly and monthly reporting data as required to demonstrate departmental activities
  • Communicate regularly with Proposals Lead, Commercial Director and other Team members as required to ensure good level of awareness of workload and ongoing activities. Report weekly on workload.
  • Ensure risk reviews are scheduled with all reference documents provided, and required attendees invited for all applicable budgetary or firm quotes as per procedure. Record/ issue actions and verify completion.
  • Conduct all activities in full compliance with commercial procedures, DOA and any other applicable company processes. Promote full compliance to staff and actively intervene and highlight/escalate any process deviations to the Proposals/Bids Lead/Commercial Director for resolution.
  • Work closely with Technical bids Specialist and other appointed Technical reps to ensure scope of work documents and specs are reviewed and confirmed along with quote technical data.
  • Support Project Teams through Execution on commercial queries and variation orders
  • Prepare cashflow profiles for milestones and cancellations

Education, Qualifications & Experience

  • Secondary level education required
  • HND or Degree qualified (level 2.1 or higher) in relevant business/Engineering area desirable but not essential
  • Training modules as required
  • Knowledge and understanding of commercial, tender and quotation processes reviewing client requirements, signoffs and approvals, preparing cost base and drafting quotations and tenders
  • Previous experience in oil and gas and/or engineering/manufacturing in similar role.
  • Excellent Microsoft excel and Microsoft word skills
  • Highly numerate with good commercial acumen
  • Good at working on own initiative and as part of a team
    Highly self-motivated
  • Excellent communication skills