Offshore Personnel Coordinator

Our client is looking for an Offshore Personnel Coordinator for a contract position, located in Aberdeen.

As an Offshore Personnel Coordinator you will be responsible for delivering a first-class personnel logistics service for the Service Lines within the Company ensuring that there is an efficient process in where highly skilled crew are transported safely with all the correct certification, visas and documentation, in line with Company policies and procedures. The role of an Offshore Personnel Coordinator is varied and offers the opportunity to be involved in and communicate with key stakeholders of the business

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Key Responsibilities

  • Work together with Operations Supervisor and Project Managers in the forward planning of crews and when required crew selection;
  • Source personnel from third party providers as required;
  • Liaise with offshore staff regarding crew changes, next offshore trip etc, process expenses and assist with any queries from offshore staff as required;
  • Arrange travel and accommodation for crew changes and general personnel movements;
  • Ensure that all certification and required documentation for offshore work are obtained and up-to-date prior to mobilisation;
  • Ensure immunisations and work permits / visas are in place and appropriate for the country where operations are taking place;
  • Maintain tracking system for offshore staff;
  • Track and check invoices for Operating Companies and external suppliers;
  • Attend operations meetings as required;
  • Make occasional visits to vessels when in port;
  • Participate in out of hours rota.

Education, Qualifications & Experience

The following attributes are essential:

  • Formal qualifications to a minimum of HNC / HND level in relevant qualification (e.g. Administration) and / or relevant experience.
  • Previous personnel logistics experience in a fast-paced environment.
  • Excellent communication skills and ability to form working relationships with clients and colleagues at all levels.
  • Have excellent organisational skills with the ability to coordinate different projects at the same time and deadlines.
  • Ability to work under pressure and react to short notice changes to suit operational requirements with the ability to problem solve.
  • Be able to effectively manage own workload, and work within given timescales (both internal and external), ensuring client requirements are met.
  • Disciplined and self-motivated individual who has the adaptability to work effectively and flexibly as part of a team and as an individual.
  • Understanding and knowledge of Microsoft packages.
  • This position requires candidates to live locally.
  • The following attributes are desirable:
  • Experience in personnel logistics for and oil & gas service provider

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