HR & HSEQ Compliance Manager

Our client based in Aberdeenshire is currently recruiting for an HR & HSEQ Compliance Manager on a permanent basis. Although this is a full-time position, our client would also welcome suitable candidates on a part-time basis.

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Key Responsibilities

Job Purpose

  • To successfully manage an efficient, cost effective and customer focused service by ensuring that the services supplied by the Company comply with legislation and client specification.
  • To ensure the welfare and safety of all employees and sub-contractor staff working 
  • To make sure that all contract work is carried out in full compliance with health, safety, welfare and environmental regulations while working to maximise the profitability of each contract under his/ her control and ensuring the satisfaction of all contractual requirements.
  • To develop the company HSEQ Management System and by information and instruction ensure continual improvement. Uphold and develop the HSEQ reporting systems to demonstrate compliance.
  • To ensure compliance with the Company Standards of Service and quality systems and to meet the requirements of the company business plan(s).

Health & Safety

  • In conjunction with the Responsible Director, set the policies, targets and objectives for the company’s HS&E management systems; including the policy statement, organisation, arrangements and individual responsibilities.
  • Ensure risk control measures relevant to the areas of responsibility are adhered to.
  • In conjunction with the Responsible Director, ensure sufficient resources and finance are made available to deliver H&S compliance and best practice as it relates to company and individual responsibilities and duties, and to maintain independent authority on all health and safety matters.
  • Liaise with external bodies such as HSE, SEPA, clients and local authorities regarding H,S&E.
  • Lead investigations on any major accident, incident as directed by the Responsible Director.
  • Ensure compliance with all current legislation and statutory requirements.
  • Provide coaching and support for all HSEQ activities.
  • Manage, undertake and evaluate management systems audit plans, ensuring closure of Non-compliance.

Environmental

  • In conjunction with the Responsible Director, to ensure delivery of, and compliance with, the company’s environmental policies, main aspects, impacts and work procedures and to maintain independent authority on all environmental matters.
  • With overall responsibility to the Managing Director, in conjunction with the Board of Directors, to ensure that:
  • The company’s Emergency Plan, Pollution Incident Response Plans and general pollution preventions and control requirements are implemented and adhered to.
  • Environmental compliance and best practice as it relates to company and individual responsibilities and duties is adopted and adequate finances are made available by the Board. Work is carried out in harmony with and in pursuance of the Group environmental targets and objectives.

Quality

  • With overall responsibility to the Managing Director, in conjunction with the Board of Directors, to present a clearly defined direction to the Quality Management System, ensure sufficient resources and finance are made available by the Board, and to maintain independent authority on all quality matters.

Key Responsibilities

  • To provide HR & HSEQ support to the business as required by, and in support of the Responsible Director.
  • Member of the Senior Management Team.
  • Fully support the company operational activities.
  • The timely completion of all necessary documentation associated with the job function.
  • To lead or assist with investigations into accidents, ill health and dangerous occurrences and ensure that appropriate reporting action is taken.
  • Ensuring competency levels are maintained.
  • Ensure quarterly board reports are produced in a timely fashion.
  • Maintenance and management of Business Risk Register.
  • To monitor and control all on site and yard activities to ensure compliance
  • Ensure that all work is carried out in accordance with the Integrated Management System Procedures. Making routine, regular visits to company operations to assure that: Operations are in compliance with company standards and good HSEQ practice; Operations are aware of company HR & HSEQ developments and can get involved appropriately; Corporate campaigns and HSEQ systems are relevant to local needs. Identifying and anticipating trends in performance and defining resulting focus areas. Developing HR & HSEQ campaigns and programmes within the business
  • Liaising with the Training Department to ensure that HSEQ issues are suitably addressed by company training programmes and training material. Monitor the effectiveness of HSEQ plans, programmes and campaigns and contribute to their revision and update, as necessary. Providing appropriate HR & HSEQ support to the start-up of new operations and projects
  • Supporting the development of management systems, infrastructure and training programmes. Identifying and anticipating trends in safety performance and defining resulting focus areas for attention. Liaise with clients on health, safety and environmental policy matters. Client liaison as necessary Departmental Development Mentoring and coaching all staff in company approach to HR & HSEQ improvement.

To assist in managing the organisations inputs by:

  • Providing assistance and advice toward the organisations strategy.
  • Reviewing and maintaining company competences to ensure a strategic fit.
  • Managing the company’s culture and values.

To produce, implement and manage Company policies on:

  • Recruitment and Selection
  • Organisation and Job Design
  • Reward systems
  • Conflict management, including disciplinary and grievance procedures.
  • Performance measurement, including output, competences and quality
  • Employment relations
  • Communication
  • Appraisal scheme

To manage the output of the organisation in terms of:

  • Skills
  • Work Performance
  • Change
  • Knowledge

Production & Maintenance of:

  • Employee data (Monthly)
  • Sickness by areas (Quarterly)
  • Production / insertion recruitment adverts
  • Arranging recruitment interviews
  • Production / maintenance of:
  • Contracts of Employment
  • Job Descriptions
  • Employee Personal Files
  • Probationers Reports
  • All HR Policy documents
  • Staff Handbook
  • Arranging fact finding / disciplinary interviews and issuing subsequent letters.
  • Carrying out Exit Interviews.

Education, Qualifications & Experience

Essential

  • NEBOSH General Certificate in Occupational Safety and Health Degree related discipline
  • Driving Licence
  • Good written and oral communication skills
  • Good team management
  • Extensive HR & HSEQ Experience in an construction industry environment
  • Results orientated
  • Good problem solving skills

Desirable

  • Environmental qualification e.g. IOSH Managing Environmental Responsibilities.

Ability to:

  • develop new skills.
  • work on own initiative
  • meet financial and company deadlines.
  • work as part of a team.
  • Good knowledge of HS&E management systems.
  • General IT literacy.
  • Microsoft Office package – Intermediate levels.

Behavioural Competencies

  • Management Skills - Preparation and planning
  • Agree goals/objectives
  • Continual review of performance and improvement
  • Performance Driver – Self-motivated
  • Focus on performance
  • Discipline and control
  • Resource Management
  • Conflict Management
  • 3Performance Enabler – Integrity
  • Self-Belief
  • Self-control
  • Self-aware
  • Self-motivated
  • Team Player – Improve performance through teamwork