Contract Specialist (Operations)

Our Client is looking for a Contract Specialist (Operations), on a 12 month contract basis, location in Aberdeen.
Responsible for leading the management and coordination of all four phases of the Procurement Process including strategy development, pre-qualification, tender evaluation / negotiation, and post award management of Operations related contract requirements.

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Key Responsibilities

  • Pre-qualification of the market to evaluate and identify suitable vendors.
  • Preparation of tender strategies and Invitation to Tender packages / documentation for one-off contracts or Master Services Agreements to assist with meeting requirements of Operations Department.
  • The role may also support across other functional areas, as required.
  • Leads detailed quantitative and qualitative tender evaluation, direct contractual and commercial negotiation in accordance with contracting principles.
  • Liaises with key internal stakeholders to evaluate tenders, obtain contract award approvals and contract execution.
  • Develops and presents detailed recommendations to management.
  • Process requisitions once approved by budget holders into Call-off / Purchase Orders, applying due diligence to pricing and Terms and Conditions, issue to suppliers, tracking return of signed order and expediting same.
  • Negotiates and administers commercial contracts and system generated call-off orders against master service contracts across the business ensuring all call-off orders are linked to and embody company contract terms.
  • Responsible for contract risk mitigation and commercial optimisation ensuring best value.
  • Provision of post-award administration support including contract amendment and variation administration reporting.
  • Responsible for key supplier performance and relationship management including KPI’s and FPAL feedback.
  • Development and management of detailed project procurement plans.
  • Ensures that the Supply Chain department Procurement Plan is kept up to date on a bi-weekly basis as a minimum or more regularly as may be required.
  • Ensures effective cost / budget tracking and CTR management.
  • Assists Contracts Lead – Operations, IT & Business Services and Contracts & Procurement Manager as required.

Education, Qualifications & Experience

QUALIFICATIONS/TRAINING

Essential

  • Educated to Degree level, preferably in a Business / Commercial, Legal or Quantity Surveying related discipline.

Preferred

  • Working towards Chartered Institute of Purchasing and Supply (CIPS) accreditation

 

EXPERIENCE/KNOWLEDGE/SKILLS

Essential

  • Considerable experience gained in an oil and gas contracts administration role, performing comparable duties in an operator setting.
  • Strong experience in contract and commercial negotiations.
  • Experience in operation type contracts / tenders.
  • Proven ability to deal with many key suppliers, build relationships and communicate effectively.
  • Ability to develop relationships with key internal stakeholders in Operations department.
  • Considerable experience of Microsoft office packages: Word, Excel, PowerPoint.

Preferred

  • Extensive experience in an oil and gas contracts administration role.
  • Detailed knowledge of LOGIC model contracts.
  • Knowledge of Oracle/Maximo or similar ERP or procurement & materials systems.
  • Willing to be 'hands on' to manage all types of contracts, large and small.

ADDITIONAL SKILLS/REQUIREMENTS

  • Excellent written and oral communication skills.
  • Confident and assertive.
  • Flexible and adaptable to changing environment.
  • Strong negotiator.
  • Self-starter.
  • Ability to work on own initiative and as part of a team.

INTERACTIONS

INTERNAL INTERACTIONS

  • Contracts and Procurement.
  • Operations Department.
  •  
  • Cost Controllers
  • Senior Management Team.
  • Cross function and Internal Support; Legal, Tax, Insurance, Risk, Commercial, HSSEQ, HR, IT, L&D, Finance, Compliance and Internal Audit.

EXTERNAL INTERACTIONS

  • Contract Representatives in a wide range of suppliers, vendors and service companies.
  • Third party Operators.
  • Relevant industry and trade groups e.g. LOGIC, Oil & Gas UK, OGA, DBEIS, Share Fair / FPAL.

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