Accounts Payable Officer

Our Client is looking for an Accounts Payable Officer, on a permanent staff basis, location in Aberdeen.


Key Responsibilities

  • Ownership of the invoicing tool (e.g. X flow) and process
  • Receive, scan and initiate workflow for all entering invoices
  • Code and control invoices and Non Operated JV Billings and liaise with process users as necessary on PO/Invoice mismatches
  • Ensure invoice approval is in line with company process (DoA)
  • Ensure tax validity and correct classification and booking of VAT according to national requirements and VAT reporting set-up in SAP
  • Book invoice within accounting SAP system (X flow)
  • Ensure payment of invoices in line with company payment process and contract obligations
  • Follow-up pending invoice approvals to ensure payment is before due date
  • Reconcile vendor ledger
  • Manage ageing items
  • Support Supply Chain in solving differences in GR/IR accounts
  • Support the Timewriting team to solve invoice issues in order to process Contractor invoices
  • Ensure Vendor list is kept up to date with IT to ensure the correct flow of invoices in Xflow
  • Reconcile transactions and correct any discrepancies
  • Provide required information to management accounts to assist with cash flow management
  • Deal with all supplier and business queries received via the AP email address in a timely manner